Leadership and implementing a safety culture

Abstract

While it takes time to change the culture of an organisation, there are plenty of simple measures that strong leaders can implement to achieve some 'quick wins' as first steps towards advancing patient safety in primary care

Building a patient safety and improvement climate in primary care is now a major concern. Having considered the potential

scale of the problem, and how systems fail and mistakes are made (Practice Nurse 2010; 40( 8): 38-40), and looked at incident reporting systems and ways of preventing potential harm (Practice Nurse 2010; 40( 9): 38-41), this article presents some tips for leaders implementing a strong safety culture.

Full text

10 December 2010
32 • in practice
uilding a patient safety
and improvement climate
in primary care is now a
major concern. Having
considered the potential
scale of the problem, and how systems
fail and mistakes are made (Practice
Nurse 2010; 40(8): 38–40), and looked at
incident reporting systems and ways of
preventing potential harm (Practice
Nurse 2010; 40(9): 38–41), this article
presents some tips for leaders
implementing a strong safety culture.
STRONG LEADERSHIP
‘When leaders begin to change their
responses to mistakes and failure,
asking what happened instead of
who made the error, the culture
within healthcare institutions will
begin to change.’1
In the UK, building a safety culture is the
first step of the National Patient Safety
Agency’s (NPSA) seven-step guide to
improving patient safety (Box 1). The
‘safety culture’ of a healthcare team or
organisation is commonly defined as the
combined individual and group values,
attitudes, perceptions, competencies
and patterns of behaviour that
B
While it takes time to change the culture of an organisation, there are plenty of simple
measures that strong leaders can implement to achieve some ‘quick wins’ as rst steps
towards advancing patient safety in primary care
Leadership and
implementing
a safety culture
determine the overall commitment to
patient safety. The prevailing safety
culture influences the level of safe
healthcare by motivating clinicians and
staff to choose behaviours that enhance
– rather than compromise – safety
practices and thinking. The leadership
commitment to patient safety within a
practice is strongly linked to the maturity
level of the prevailing safety culture.
Establishing a ‘just’ culture that enables
the whole team to support and advance
patient safety is only possible with strong
leaders (Table 1). It is for the practice
leader ship – GPs, management and
senior nursing staff – to facilitate and
build a culture of trust that encourages
effective teamworking, collective
learning from significant events and
strong communication across the clinical
disciplines and administrative staff. They
have both the responsibility and the
authority to ensure that there is a
continued focus on improving the safety
of patient care – in essence to
establishing safety as a cultural ‘value’ as
well as a practice ‘priority’.
STRONG AND WEAK SAFETY
CULTURES
Assessing, reflecting on and improving
the safety culture (or climate) among
the healthcare workforce are key
elements in developing a focused
approach to patient safety (Box 2). This
is important because healthcare teams
and organisations with a positive safety
culture are more likely to learn openly
and effectively from failure and adapt
their working practices and systems
appropriately. The opposite is true for
those with a weak safety culture.
In many high-profile organisational
failures a poorly developed safety culture
was implicated as an underlying causal
factor in the catastrophic incidents that
Paul Bowie, PhD, associate adviser in postgraduate GP education, NHS Education for Scotland, Glasgow
Bowie P. Leadership and implementing a safety culture. Practice Nurse 2010; 40(10): 32-5
• Buildasafetyculture
• Leadandsupportyourstaff
• Integrateyourriskmanagement
activity
• Promotereporting
• Involveandcommunicatewith
patientsandthepublic
• Learnandsharesafetylessons
• Implementsolutionstopreventharm
BOX 1. THE NATIONAL PATIENT
SAFETY AGENCY FRAMEWORK:
SEVEN STEPS TO PATIENT
SAFETY
24

4
safety and improvement • 33
10 December 2010
• Safety‘culture’and‘climate’are
interlinkedconceptsandtheterms
areoftenusedinterchangeably.
Thereisongoingdebateabouttheir
differencesandsimilarities.
• Safetyculturehasbeendened
simplyas‘thewaywedothings
aroundhere’andisthoughttohelp
shapethediscretionarybehaviourof
healthcareworkers.
• Safetyclimateisconsideredtobe
themeasurable,surfacecomponents
thatprovidea‘snapshot’ofthe
underlyingsafetyculture.Ithasbeen
denedasthesharedperceptions
ofsafetypolicies,proceduresand
practicesheldbyaworkgroup.
BOX 2. DEFINITIONS OF SAFETY
‘CULTURE’ AND ‘CLIMATE’
Element of safety culture Characteristics
Openculture Cliniciansandstafffeelcomfortablediscussingpatientsafetyincidentsandraisingsafetyissues
withbothcolleaguesandseniorstaff
Justculture Clinicians,staff,patientsandcarersaretreatedfairly,withempathyandconsiderationwhenthey
havebeeninvolvedinapatientsafetyincidentorhaveraisedasafetyissue
Reportingculture • Cliniciansandstaffhavecondenceinthelocalincidentreportingsystemanduseittonotify
healthcaremanagersofincidentsthatareoccurring,includingnearmisses
• Barrierstoincidentreportinghavebeenidentiedandremoved:
–cliniciansandstaffarenotblamedandpunishedwhentheyreportincidents
–theyreceiveconstructivefeedbackaftersubmittinganincidentreport
–thereportingprocessitselfiseasy
Learningculture • Thepractice:
–iscommittedtolearningsafetylessons
–communicatesthemtocolleagues
–remembersthemovertime
Informedculture Thepracticehaslearnedfrompastexperienceandhastheabilitytoidentifyandmitigatefuture
incidents,becauseitlearnsfromeventsthathavealreadyhappened(egincidentreportsand
investigations)
TABLE 1. LEADERSHIP INFLUENCE ON SAFETY CULTURE
unfolded, for example the Piper
Alpha oil-platform explosion, the
space shuttle Challenger disaster, and the
Zeebrugge ferry incident. Comparable
NHS incidents would include the failings
highlighted in Stafford hospital (high
mortality rates from emergency
admissions), Bristol Royal Infirmary
(high infant surgical mortality rates) and
the Vale of Leven hospital (deaths
associated with Clostridium difficile).
Numerous media-highlighted failings in
safety are commonplace in primary care,
but are often related to individuals rather
than to groups or organisations. It is
really only in the past decade that we
have begun to look seriously at how we
can assess safety culture in healthcare
settings to identify related issues (team
working, communication, leadership,
commitment to safety and so on) and
consider their implications. Two
different, but complementary, methods
exist specifically to enable UK primary
care teams to measure, reflect upon and
improve their safety culture maturity: the
Manchester Patient Safety Framework
(MaPSaF)2 and PC-SafeQuest, which
was developed by NHS Education for
Scotland.3,4
GET STARTED QUICKLY
Introduce some ‘quick wins’
So how do you go about considering
and improving the safety culture in your
team? The first realisation should be that
this is an evolving journey, often fraught
with multiple challenges and obstacles –
it can take time for attitudes to shift,
behaviours to alter and cultural changes
to embed.
But there is the possibility of
introducing some ‘quick wins’ to your
practice by keeping things simple.
Offering pragmatic solutions to issues
that most would judge to be
commonsense interventions will help
you to gain the trust of colleagues.
Consider a few or all of the following
examples of hazards or risks and their
potential solutions, and how they relate
to your practice:
• ensure that messages are taken
safely through the use of a message
system
• ensure that patients’ records are
accessed by date of birth and then
full name
• in consulting rooms, place sharps
boxes on a shelf out of the reach of
children
• offer patients who do not attend for
their warfarin checks a safer
alternative
• make sure GP bags and on-call/
emergency bags contain a sharps
box
• search your practice information
system for events that should rarely, if
ever, happen (eg patients being

34 • safety and improvement
4
10 December 2010
co-prescribed warfarin and aspirin
or those who are co-prescribed two
different non-steroidal anti-
inflammatory drugs).
Are you confident that your team’s
patient care in these areas is completely
safe and reliable? Given what we know
about significant events and preventable
harm in primary care, it is possible but
probably unlikely that your supreme
confidence is matched by the front-line
reality in each of these areas. Why not
consider taking one or more of these
issues to colleagues – formally or
informally – as a first stepping stone to
engaging the team more explicitly with
the patient safety agenda? Of course,
you may have your own specific safety
issue you wish to tackle.
Put ‘patient safety’ on the agenda
Increasingly in hospital-based
care we are seeing a cultural
change in the way NHS leaders and
managers perceive the issue of patient
safety. One manifestation of this is the
introduction of ‘patient safety’ as a
standing agenda item at board and other
committee meetings. This conveys the
very real message to patients, staff and
the wider public that safety is taken
seriously and that accountability for this
issue goes straight to the top of the
organisation.
It may be the case that your
team has placed significant event
analysis (SEA) as a standing item
on the agenda at business or practice
team meetings. Although this is
commendable, the patient safety issue –
as we have seen – is much broader than
just SEA and therefore deserves greater
recognition and respect. In the next
12 months – and with patient safety
firmly established as a standing agenda
item – the practice could consider some
of the following tasks as one way of
quick feedback on specific
aspects of the services provided.
However, there are other effective
methods of interacting with our
patients and gathering arguably
more meaningful – even emotionally
powerful – feedback that can act as the
catalyst for care teams to transform the
way they deliver services, treat patients
or interact with the public. Table 2
outlines some of the different levels and
ways in which we can inform, consult
and involve our patients. The
Department of Health and others have
published an abundance of guidance on
creative ways for healthcare teams to
engage with patients and the public as
part of continuous improvement
efforts.7–9
CONCLUSION
Primary care is only now beginning to
draw upon some of the safety-related
ideas, concepts and techniques that
have been introduced into many
secondary care settings in the past
decade. Much of what is described here
and in the previous articles10–28 may
appear new to readers, but it is either an
innovative twist on a familiar theme or
largely common sense.
It is not proposed that the approaches
highlighted are undertaken in addition
to the safety and improvement efforts
that you are already contractually
obliged to deliver on. However, you may
find that some of these proactive tools
and concepts are more suitable for the
task at hand. For example, two safety-
focused approaches to clinical audit (a
compulsory practice activity) have been
described in part 2 – the ‘trigger tool
method’ and ‘care bundles’ – which can
be adapted to your needs at no
opportunity cost. Similarly, most
modern practices have routine team
meetings and dedicated learning time
slots – assessing and reflecting on local
safety culture during these sessions
should not be difficult.
The big challenge is to think
more critically and smartly about how
the issues of patient safety and
improvement are perceived and
approached in the practice, and perhaps
draw some inspiration from the
principles and ideas outlined in this
series of articles. •
Inform Feedback Involve
Individual
level
Letter/email/
website
Survey/patientstory/
interviews
Patientshadowing/
ExpertPatient
Programme
Collective
level
Newsletter • Focusgroups
• Interactive(online
community)
• Criticalfriendgroups
• Citizen’sjury
TABLE 2. WAYS TO ENGAGE PATIENTS FOR IMPROVEMENT
slowly developing the prevailing safety
culture:
• create a manual or intranet-based log
to capture significant events or
important near misses
• gain the commitment of all clinicians
to formally report at least one patient
safety incident in the next 12 months
• begin to assess practice safety
culture using a suitable instrument,
repeating every 12–18 months
• appoint a ‘patient safety champion’
to galvanise and lead the team,
eg the practice nurse
• try out a primary care trigger too5
(see part 2) on 15 electronic patient
records to identify safety-related
learning needs
• interview a few regular patients or set
up small focus groups (eg those
taking warfarin) to enable you to
begin exploring and capturing their
experiences of healthcare.
ASSESS THE PATIENT
EXPERIENCE
‘We must step back from measuring
everything that moves to measuring
less but with a relentless focus on
what matters: clinical quality, patient
safety and, particularly, patient
satisfaction with services.’
Andy Burnham
(Health Secretary, 2009)
Learning about our patients’
experiences of primary care in
order to better understand their
needs and priorities is now viewed
as an essential component of improving
the quality and safety of healthcare.
The evidence for involving patients in
how we plan, monitor and improve the
care we provide is strong.6 We already
survey some patients as part of the
Quality and Outcomes Framework and
this can be a useful way to get some

safety and improvement • 35
10 December 2010
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POINTS FOR PRACTICE
•Thepracticeleadershipultimatelycreatesthenecessaryworkplace
conditionstoensurethatpatientsafetyandcareimprovementare
valuedaseverybody’sbusiness
•Youcanmakesimplechangesandchecksimmediatelytoimprove
localsafetyculture
•Gainingvaluable–andsometimesunique–insightsfrompatients’
experiencesisessentialtoimprovingsafetyandcarequality
Theothertwoarticlesinthisshort
seriesonsafetyinprimarycareare:
•BowieP.Buildingasafetyand
improvementcultureinprimarycare.
Practice Nurse2010;40(8):38–40
•BowieP.Reportingandlearning
fromharmfulincidents.Practice
Nurse2010;40(9):38–41